Processing of (personal) data by the entity in charge of the online application process

This data privacy statement, which refers exclusively to data collected as part of the online application process, informs you about how your personal data is handled when you apply to us via our Personio-hosted careers page.

1. General Information

This notice applies to candidates applying to any of our London, Abu Dhabi, New York, or Brazil offices. The controller and the specific data subject rights that apply to you depend on which office you are applying to (see Sections 2 and 7).

2. The Controller

The controller under data protection law is:

Office	Legal entity / registration	Address & DPO contact	Applicable law
London	MIC Capital Management LLP	Duo, Level 6, 280 Bishopsgate, London, United Kingdom, EC2M 4RB \| Compliance@mubadalacapital.ae	UK GDPR / DPA 2018
Abu Dhabi	Mubadala Capital (RS) Limited	Unit no.1, 13, Al Sila Tower, ADGM Square, Al Maryah Island, Abu Dhabi, UAE \| Compliance@mubadalacapital.ae	ADGM Data Protection Regulations 2021
New York (& SF)	MIC Capital Partners (US) LLC	375 Park Avenue, Ste 3201, New York, NY 10152 \| Compliance@mubadalacapital.ae	No comprehensive state statute
Brazil (Rio)	Mubadala Consultoria Financeira e Gestora de Recursos Ltda	Avenida Afrânio de Melo Franco, 290, Leblon, Rio de Janeiro, RJ, 22430-060, Brazil \| Compliance@mubadalacapital.ae	LGPD (Law No. 13,709/2018)

3. Personal Data Collected as Part of the Application Process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career, etc., by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

4. Fundamentals and Purposes of Processing

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

In particular, the following data is collected during this process:

Name (first and last names)
E-mail address
Phone number
LinkedIn profile (optional)
Channel through which you found us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV, and reference letters. These may contain additional personal data such as date of birth, address, etc.

Only authorized HR staff and/or staff involved in the application process have access to your data. The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

Your data will be stored for a period of three (3) years after the application process has concluded.

This is usually done to fulfil legal requirements and/or defend ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time, etc.).

Furthermore, we reserve the right to store your data for a further period of twelve (12) months after the application process has concluded for the purpose of adding it to our Talent Pool, in order to identify any other vacancies that may be of interest to you (for example, applications for apprenticeships or internships). By accepting this data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

5. Disclosure of Data to Third Parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio SE, which offers a human resource and applicant management software solution (personio.com/legal-notice). In this context, Personio is our processor under Article 28 of the GDPR (or the equivalent processor obligations under applicable local data protection law). In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

6. Rights of Data Subjects

Your specific rights depend on which office/entity is processing your data:

6.1 London (UK GDPR / DPA 2018)

Right of access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction (Art. 18), portability (Art. 20), and objection (Art. 21); right to withdraw consent (Art. 7(3)); right to complain to the ICO.

6.2 Abu Dhabi (ADGM Data Protection Regulations 2021)

Rights closely aligned with EU GDPR, including access, rectification, erasure, restriction, portability, and objection; right to withdraw consent where processing is consent-based; right to complain to the ADGM Office of Data Protection.

6.3 New York

New York has no comprehensive state privacy statute granting GDPR-style rights to job applicants. This section is included as a matter of good practice; we will make reasonable efforts to respond to requests to access, correct, or delete application data from New York-based candidates.

6.4 Brazil (LGPD)

Confirmation of processing, access, correction, anonymization/deletion, portability, information about data sharing, and right to revoke consent (Arts. 17–22 LGPD); complaints to the ANPD.

To assert your rights as a data subject, please contact the Data Protection Officer / privacy contact listed for your office in Section 2.

7. Concluding Provisions

We reserve the right to adjust this data privacy statement at any point in time to ensure it remains in line with current legal requirements, or to accommodate changes to the application process. In this case, the updated statement applies to any later visit to this recruitment website or later job application.

In addition to this data privacy statement, please view our general data privacy statement at:

https://www.mubadalacapital.ae/privacy-policy

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.